The Gin Guild Limited – Privacy Notice 

This Privacy Notice provides details of the personal data we collect from you, what we do with it, how you might access it and who it might be shared with.

Our Contact Information (Data Controller)
N Cook
The Gin Guild Limited
The Gimlet
New London Road
Chelmsford,
Essex
CM2 0AE, Telephone: 02033 97 27 37
Company Email: info@theginguild.com

What we do with your personal data
We process personal data only for the purpose for which they are collected. The purpose is dependent on whether you use only our website, or additionally, our services (membership, or gin category promotion, education and information. If you use our services you are required to register and we collect your personal data.

We use this personal data for the provision of the service or the performance of the contract. We may use your personal data for other similar purposes, including marketing and communications, but that will only occur in the case we have your consent or another legal justification for doing so.

From our Customers / Clients we process and retain personal data for the following purposes and periods, applying the applicable legal basis.

Processing purpose Legal basis Retention period
Communications, marketing and intelligence we have the data subject’s consent Until consent withdrawn
Customer support/Member communication we have a contract with the data subject/communication authority as  a condition of membership Until service completed/Membership ceases
Sales and Distribution of Products and Services/Promotion of events etc. we have a contract with the data subject Until contract completed


What personal data do we collect?
The personal data we collect depends on whether you just visit our website or use our services. If you visit our website, you do not need to provide us with any personal data. However, your browser transmits some data automatically, such as the date and time of retrieval of one of our web pages, your browser type and settings, your operating system, the last web page you visited, the data transmitted and the access status, and your IP address.

If you use our services, personal data is required to fulfil the requirements of a contractual or service relationship, which may exist between you and our organisation.

We may collect:

  • Confidential Correspondence
  • Email
  • Location Information
  • Name
  • Online Identifiers
  • Telephone contact details

Who might we share your personal data with?
To maintain and improve our services, your personal data may need to be shared with or disclosed to service providers, other Controllers or, in some cases, public authorities. We may be mandated to disclose your personal data in response to requests from a court, police services or other regulatory bodies. Where feasible, we will consult with you prior to making such disclosure and, in order to protect your privacy, we will ensure that we will disclose only the minimum amount of your information necessary for the required purpose.

When a Processor or Controller is in a country outside the EU, we will/shall apply the necessary safeguards which may include, confirming whether the EC approves of transfers to the country, whether we need to use the EC’s model contracts or, if the transfer is internal to our organisation, commitment to Binding Corporate Rules. Details of these safeguards if applicable may be obtained by contacting us directly.

How do we look after personal data
We limit the amount of personal data collected only to what is fit for the purpose, as described above. We restrict, secure and control all of our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic. We retain personal data only for as long as is described above, to respond to your requests, or longer if required by law. If we retain your personal data for historical or statistical purposes we ensure that the personal data cannot be used further. While in our possession, together with your assistance, we try to maintain the accuracy of your personal data.

How can you access your personal data?
You have the right to request access to any of your personal data we may hold. If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely.

If you would like to make a request to see what personal data of yours we might hold, you may make a request from our company website or use this form.

Where it may have been necessary to get your consent to use your personal data, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal data without affecting the lawfulness of processing based on consent before your withdrawal.

Our Supervisory Authority
You have the right to lodge a complaint with any Supervisory Authority. See our Supervisory Authority contact details below. Our registration number is: Z3517588

The Information Commissioners Office (ICO). The UK’s independent authority, set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.
https://ico.org.uk/global/contact-us/email/

Information about cookies on our www.ginguild.com website

The law regarding cookies
The original EU legislation that became known as the “E-Privacy Directive” was published in 2003. It was concerned quite widely with the protection of privacy in the electronic communications sector. In 2009 the Directive was amended by Directive 2009/136/EC that included a requirement to seek consent for cookies.

The EU Directive became law in the UK on 26 May 2011. The ICO (Information Commissioners Office) is responsible for enforcing it in the UK and decided that enforcement would commence from 26 May 2012. As a result of the changes to the law, website owners must now:

Tell site visitors that the cookies are there; Explain to site visitors what the cookies are doing; and Obtain the consent of site visitors to store a cookie on their computer or device.

The ICO advises that website owners take steps to ensure that their users are properly informed about the cookies used by their website. We acknowledge this advice and have therefore put together this Cookie Policy. In doing so we have followed guidelines issued by authorities on the subject of best practice.

What are cookies?
A cookie is a piece of information that a website stores on the website browser on your computer. The browser sends the information back to the website to enable the website to recognise the user.

Cookies include information such as the lifetime and expiry date of the cookie, the domain the cookie has come from and an identifier – for example, a random unique number.

Managing cookies using your Internet browser

Internet browsers will usually provide an option to disallow the setting of all or some cookies. You can find out more about using your browser’s cookie settings either via the help menu for your browser or on the browser’s own website.

Cookies can also be deleted by using your internet browser, but you must disallow them otherwise they will be reapplied the next time you visit a website. If you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.
Further information about our use of cookies
Cookies usually fit into one or more of the following four categories.
Category 1: Strictly Necessary Cookies
These cookies are essential in order to enable you to move around the website and use its features. These cookies do not gather any information about you that could be used for marketing or remembering where you’ve been on the internet. We are not required to get your consent to the use of Strictly Necessary Cookies. They last for one “session” and expire when you leave our website or close the browser. Cookies that fall into this category are:

i. Shopping cart cookies;
ii. Access to protected areas of a website;
iii. Remembering previously entered text so it’s not lost if the page refreshes.

Category 2: Performance Cookies

Performance Cookies store anonymous information only and therefore cannot be used to identify you. We are required to get your consent for the use of Performance Cookies. By using our website, you agree that we can place these types of cookies on your device. Performance Cookies can be deleted from your browser history at any point before their expiry time. Cookies that fall into this category are:

i. Analytics;
ii. Advertising;
iii. Pay Per Click.

Category 3: Functionality Cookies

These cookies remember your preferences to personalise your experience on our website. We are required to get your consent for the use of Functionality Cookies. By using our website, you agree that we can place these types of cookies on your device. Functionality Cookies can be deleted from your browser history at any point before their expiry time. Cookies that fall into this category are:

i. Detecting if you have already seen a pop-up to ensure it doesn’t get shown to you again;

ii. Submitting comments;

iii. Remembering colours, font sizes and page backgrounds.
Category 4: Targeted Advertising Cookies
Targeted Advertising Cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign.

The information they store is not anonymous. We are required to get your consent for Target Advertising Cookies. We will ask for consent from you to store these cookies on your device using a pop-up, overlay, splash page or header/footer bar. Cookies that fall into this category are:

i. Collecting information about browser habits to target advertising;
ii. Collecting information about browser habits to target website content.

We will inform you about cookies in these ways:

We have placed our Cookie Policy page as a link on every other page of our website to enable you to see and choose which cookies you allow from us. Please note that disallowing or deleting these cookies may affect the functionality of our website. If a cookie is a Targeted Advertising Cookie we will ask for your consent. We will endeavour to be as consistent as possible in the method we use to ask for your consent to make the user experience as easy to understand as possible. We will obtain your consent via a pop-up, overlay or splash page.

 

Name, Publisher and Functionality Description Category
CookieNotice Stores an on/off flag, used to control when the cookie policy popup appears. 1
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google.com
Google Analytics beacon
This web beacon GIF image supports the various Google Analytics cookies to allow site owners to view anonymous site usage statistics.
Find out more  (section: Does Google Use Cookies?)
2
__utma
Google
Analytics Identifying unique visitors
Each unique browser that visits a page on your site is provided with a unique ID via the __utma cookie. In this way, subsequent visits to your website via the same browser are recorded as belonging to the same (unique) visitor. Thus, if a person interacted with your website using both Firefox and Internet Explorer, the Analytics reports would track this activity under two unique visitors. Similarly if the same browser were used by two different visitors, but with a separate computer account for each, the activity would be recorded under two unique visitor IDs. On the other hand, if the browser happens to be used by two different people sharing the same computer account, one unique visitor ID is recorded, even though two unique individuals accessed the site.
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2
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google.com
Determining visitor session
The Google Analytics tracking for ga.js uses two cookies to establish a session. If either of these two cookies are absent, further activity by the user initiates the start of a new session. See the Session article in the Help Center for a detailed definition and a list of scenarios that end a session. You can customise the length of the default session time using the _setSessionCookieTimeout() method.
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google.com Determining visitor session
The Google Analytics tracking for ga.js uses two cookies to establish a session. If either of these two cookies are absent, further activity by the user initiates the start of a new session. See the Session article in the Help Center for a detailed definition and a list of scenarios that end a session. You can customise the length of the default session time using the _setSessionCookieTimeout() method.
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2
__utmz
google.com Tracking traffic sources & navigation
When visitors reach your site via a search engine result, a direct link, or an ad that links to your page, Google Analytics stores the type of referral information in a cookie. The parameters in the cookie value string are parsed and sent in the GIF Request (in the utmcc variable). The expiration date for the cookie is set as six months into the future. This cookie gets updated with each subsequent page view to your site; thus it is used to determine visitor navigation within your site.
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